AI-powered platform
Management software for clinics and health centers. The all-in-one software
for your Clinic
Still booking appointments manually over WhatsApp? Smart scheduling, automatic reminders and follow-ups, staff management and a web portal for your patients. All powered by AI.
Setup in 2 minutes · Cancel anytime
What is Systema for Clinics?
Systema it's a management software for clinics and practices. Built for medical, psychology, nutrition and aesthetics practices. Manage every provider’s schedule, reminders and follow-ups, your staff and payments from one cloud panel, making sure no visit slips through.
Manage your clinic from any device
PC, tablet, or cell phone. Your admin panel adapts perfectly to any screen. Access it from wherever you are, whenever you want.
Full Dashboard on Desktop
Dashboard with scheduling, patients, payments and analytics. All in one view built for big screens.
See Patients with a Tablet
Take the tablet with you: the day's schedule, pending follow-ups and payments, without leaving the room.
Run Your Clinic from Your Phone
Check appointments, approve changes, and get real-time alerts wherever you are.
Your patients with your own app
No downloads needed. Your patients access their personalized portal with your branding directly from their browser. They can book appointments, view their history, and receive automatic reminders.
Book Appointments
They book their visit 24/7
Follow-ups
Your next check-in, booked
Easy Rescheduling
Change your visit in two taps
Reminders
Visits and follow-ups
AI Assistant
Answers and books 24/7
Online Payments
Pay from the app
Full Profile
Your details and preferences
Live Availability
Real-time openings
One platform, multiple businesses
Every type of business has its own needs. Systema adapts with modules built for your industry.
Spot reserved · 6:00 AM
Gyms
Memberships, QR scanner, classes and AI Coach.
Online payment received — $86
Restaurants
Online QR menu, KDS, inventory and orders.
Contactless payment approved
Stores
Online store, POS, inventory and payments.
Reminder sent
Salons
Multi-stylist calendar, AI and loyalty.
AI agent answered the call
Hotels
Online bookings, digital check-in and AI Concierge.
Showing scheduled · Saturday 10 AM
Real Estate
Leads, AI retention and commissions.
Online payment received — $86
Contractors
Signed estimates, materials and accounting.
Contactless payment approved
Content
For coaches, consultants and personal brands.
Reminder sent
Delivery
Local marketplace with partners and couriers.
AI agent answered the call
Events
Weddings, quinceañeras and corporate events with QR invites.
13 modules to manage your clinic
Explore every feature. All integrated into a single platform to grow your clinic.
Patient management
Contact card and visit history
Provider scheduling
Multi-provider, 24/7 online booking
Follow-ups
Daily list and inactive reactivation
Reminders
Automatic WhatsApp, SMS and push
Medical services
Visits and service packages
POS & payments
Collect for visits, digital receipts
QR sign-in
Fast check-in, no lines, no clipboards
Patient management
Contact card and visit history
Provider scheduling
Multi-provider, 24/7 online booking
Follow-ups
Daily list and inactive reactivation
Reminders
Automatic WhatsApp, SMS and push
Medical services
Visits and service packages
POS & payments
Collect for visits, digital receipts
QR sign-in
Fast check-in, no lines, no clipboards
Patient management
Contact card and visit history
Provider scheduling
Multi-provider, 24/7 online booking
Follow-ups
Daily list and inactive reactivation
Reminders
Automatic WhatsApp, SMS and push
Medical services
Visits and service packages
POS & payments
Collect for visits, digital receipts
QR sign-in
Fast check-in, no lines, no clipboards
AI Assistant
Answers and books, 24/7 chat
Predictive retention
Automatic follow-up of inactive patients
Push & WhatsApp
Visit reminders and clinic updates
Community & feed
News and new services
Live availability
Provider schedules in real time
Bookkeeping
Revenue per provider, PDF reports
AI Assistant
Answers and books, 24/7 chat
Predictive retention
Automatic follow-up of inactive patients
Push & WhatsApp
Visit reminders and clinic updates
Community & feed
News and new services
Live availability
Provider schedules in real time
Bookkeeping
Revenue per provider, PDF reports
AI Assistant
Answers and books, 24/7 chat
Predictive retention
Automatic follow-up of inactive patients
Push & WhatsApp
Visit reminders and clinic updates
Community & feed
News and new services
Live availability
Provider schedules in real time
Bookkeeping
Revenue per provider, PDF reports
AI integrated into every corner
It's not a generic chatbot. It's an intelligent assistant that empowers every area of your clinic.
24/7 AI Assistant
Answers your patients' frequent questions, books and reschedules via chat, and hands off to your team when needed.
- 24/7 answers
- Books and reschedules
- Hands off to your team
Smart Follow-ups
AI builds the daily list: who to call, who hasn't come back and who needs a reminder for their next visit. Nothing slips through.
- Daily follow-up list
- Automatic reminders
- Inactive patient alerts
Predictive Retention
Spots patients who haven't booked a follow-up. Sends automatic WhatsApp and push reminders so treatment doesn't stall.
- Early detection
- Automatic follow-up
- Multi-channel
Your medical catalog
always open
Offer your visits, packages and products from your patient portal. A catalog with prices and built-in payments.
Services
Visits and packages
Your Clinic’s Store
Products and personal care
Packages & Promos
Prepaid plans and promotions
Built-in Payments
Online payment, cash, or card
Your own medical web + campaigns on Meta
Your clinic has its own public page where anyone can view your medical services, doctors, and book appointments — like a professional website. And you can launch campaigns on Facebook and Instagram to attract new patients.
Online Medical Page
Your clinic has its own URL where anyone can view your services, specialties, doctors, and prices — without registering. They can book appointments directly from the website and pay online.
Public URL
yourclinic.scalesystema.app
Services + Doctors
Specialties and pricing
Shareable
WhatsApp, social media
Clinic QR
Scan and book
Meta Ads Campaigns
Connect your medical services with Facebook and Instagram. Showcase your specialties, health packages, and check-ups in the feed of thousands of people — they click and book an appointment directly.
Facebook & Instagram
Campaigns built from your services
Synced Catalog
Services always up to date
AI Ad Copy
Ad text written by AI
Retargeting
Reach past visitors again
Up and running in 3 steps
No technicians, installations, or contracts needed. Start using Systema in minutes.
Create your account
Create your account in 2 minutes.
Set Up Your Business
Upload your logo, pick your colors, add your medical services, treatments and hours. Your dashboard is ready in minutes.
Ready to Grow!
Share the link with your patients. They open the app right in their browser and your clinic starts running with AI.
Leave the old way behind
Compare Systema with traditional methods and see the difference
| Feature | Systema | Excel / Paper | Other Software |
|---|---|---|---|
| Built-in AI (24/7 assistant, follow-ups, retention) | ✅ | ❌ | ⚠️ Partial |
| Patient app (PWA) | ✅ | ❌ | ⚠️ Extra |
| My Patient QR | ✅ | ❌ | ⚠️ Extra |
| Service catalog and online payments | ✅ | ❌ | ❌ |
| Community and social feed | ✅ | ❌ | ❌ |
| WhatsApp + push notifications | ✅ | ❌ | ⚠️ Extra |
| 24/7 AI assistant for the patient | ✅ | ❌ | ❌ |
| Live doctor availability | ✅ | ❌ | ❌ |
| Automatic patient follow-ups | ✅ | ⚠️ Manual | ⚠️ Separate system |
| Multi-currency and multi-timezone | ✅ | ⚠️ Manual | ⚠️ Limited |
| Setup in minutes | ✅ | ⚠️ Hours | ⚠️ Days |
| White-label (your brand) | ✅ | ❌ | ⚠️ Extra $$$ |
| One plan, everything included | ✅ | ✅ Free | ❌ +$100/mo |
Choose your perfect plan
All-inclusive, no surprises. Select your plan details when you sign up.
What our users are saying
“The automatic reminders and the AI help me keep more patients coming back. The platform is impressive.”
Carlos M.
Clinic Director
“My patients love their digital QR and booking their visit from the app. It feels premium and professional.”
María L.
Office Manager
“The POS saves me hours every day. Everything is faster and more organized than spreadsheets.”
Roberto S.
Dental Practice Owner
“The AI assistant answers simple questions 24/7 and my patients arrive with their visit booked and confirmed.”
Ana G.
Medical Center Manager
“Between automatic reminders and follow-ups, no-shows fell by half. The schedule fills itself.”
Diego R.
General Practitioner
“Online scheduling works perfectly. My patients book their visit from the app and I don't do a thing by hand.”
Laura P.
Aesthetic Clinic Owner
Frequently Asked Questions
Everything you need to know before you start
No. Systema runs 100% in the browser. You get into the admin dashboard from any computer, and your patients use the app on their phone without downloading anything from an app store.
We accept credit and debit cards with secure online payments. You are billed automatically based on the cycle you choose, and you can cancel anytime from your dashboard.
Yes. We use Supabase (PostgreSQL) with Row Level Security, TLS encryption, and automatic backups. Each business has its data completely isolated.
Yes. You can set your logo, colors, name and full branding so your patients' app looks like your own professional app.
Yes. Systema supports multiple currencies (USD, GTQ, MXN, COP, etc.) and time zones. Built for all of Latin America, the US, and the world.
It answers your patients' frequent questions via chat 24/7, books and reschedules appointments, and triggers automatic reminders and follow-ups. You define what it can answer; everything else goes to your team.
Yes. The system sends automatic notifications by push, WhatsApp and SMS: visit reminders, results ready, treatment follow-up and promotions.
Yes. Our team helps you with the migration. The complete setup takes less than 2 minutes.
Ready to transform
your business?
Run your clinic with artificial intelligence and give your patients a premium experience
Cancel anytime · WhatsApp support