Management software for hotels and lodging. The all-in-one software
for your Hotel
Still managing reservations by phone and check-ins on paper? Online reservations, digital check-in/out, room management, and an AI Concierge for your guests. All powered by artificial intelligence.
Setup in 2 minutes · Cancel anytime
What is Systema for Hotels?
Systema it's a hotel management software with artificial intelligence designed for hotels, hostels, inns, and lodgings. Manage online reservations, room availability calendar, digital check-in/out, room service, and guest services from a single dashboard. It includes a AI Concierge so your guests receive personalized recommendations, local information, and request services directly from their cell phones.
Manage your hotel from any device
PC, tablet, or cell phone. Your admin panel adapts perfectly to any screen. Access it from wherever you are, whenever you want.
Full Dashboard on Your PC
Bookings, occupancy, payments, and analytics in one view built for big screens.
Run It from a Tablet
Take the tablet to the front desk. Check guests in, review rooms, and handle service requests on the spot.
Control It from Your Phone
Check bookings, approve requests, and get real-time alerts wherever you are.
One platform, multiple businesses
Every type of business has its own needs. Systema adapts with modules built for your industry.
14 days free · Works for any type of business
14 modules to manage your hotel
Explore every feature. All integrated into a single platform to grow your hotel business.
Guest management
Stay history, preferences, documents
Online reservations
Live availability, payment built in
Rooms & rates
HD photos, amenities, seasonal rates
Digital check-in/out
QR on arrival, instant room assignment
Hotel menu
Room service and restaurant from the phone
Tables & restaurant
Table management, reservations, sections
Orders & room service
Real-time fulfillment and assignment
Guest management
Stay history, preferences, documents
Online reservations
Live availability, payment built in
Rooms & rates
HD photos, amenities, seasonal rates
Digital check-in/out
QR on arrival, instant room assignment
Hotel menu
Room service and restaurant from the phone
Tables & restaurant
Table management, reservations, sections
Orders & room service
Real-time fulfillment and assignment
Guest management
Stay history, preferences, documents
Online reservations
Live availability, payment built in
Rooms & rates
HD photos, amenities, seasonal rates
Digital check-in/out
QR on arrival, instant room assignment
Hotel menu
Room service and restaurant from the phone
Tables & restaurant
Table management, reservations, sections
Orders & room service
Real-time fulfillment and assignment
POS & payments
Charge to the room, close out, multi-currency
Inventory & amenities
Minibar, linens and supplies by room
AI concierge
Local recommendations, chat in any language
Predictive retention
Personalized offers, more good reviews
Push & WhatsApp
Check-in, welcome, checkout, follow-up
Community & feed
Hotel events, seasonal offers
Bookkeeping
Revenue per room, occupancy, reports
POS & payments
Charge to the room, close out, multi-currency
Inventory & amenities
Minibar, linens and supplies by room
AI concierge
Local recommendations, chat in any language
Predictive retention
Personalized offers, more good reviews
Push & WhatsApp
Check-in, welcome, checkout, follow-up
Community & feed
Hotel events, seasonal offers
Bookkeeping
Revenue per room, occupancy, reports
POS & payments
Charge to the room, close out, multi-currency
Inventory & amenities
Minibar, linens and supplies by room
AI concierge
Local recommendations, chat in any language
Predictive retention
Personalized offers, more good reviews
Push & WhatsApp
Check-in, welcome, checkout, follow-up
Community & feed
Hotel events, seasonal offers
Bookkeeping
Revenue per room, occupancy, reports
A premium
experience — nothing to download
Your guests access it from the browser and add it to their home screen. It works like a native app but without an App Store.
Digital Key
Check in without the front desk
AI Concierge
24/7 recommendations
Room Service
Orders from their phone
Services
Spa, tours, and extras
Direct Chat
Message the front desk
My Booking
Details and dates
My Room
Info and requests
Notifications
Push and WhatsApp
AI integrated into every corner
It's not a generic chatbot. It's an intelligent assistant that empowers every area of your hotel.
AI Concierge
A smart assistant that helps your guests with restaurant picks, local attractions, transportation, and hotel services. It answers questions 24/7 in multiple languages.
- Local recommendations
- 24/7 multilingual chat
- Hotel services
Digital Room Service
Guests order room service, request amenities, or book hotel services right from their phone. No calls to the front desk — all digital, all instant.
- Orders from their phone
- Visual digital menu
- Real-time tracking
Predictive Retention
Algorithms spot satisfaction patterns and anticipate what guests need. Send personalized offers by WhatsApp and push to win repeat stays and positive reviews.
- Early detection
- Personalized offers
- Multi-channel
Your digital gallery
always open
Showcase your rooms and services with professional photos. Guests book, request upgrades, and contract services directly from the app.
Room Gallery
HD photos of every room type
Live Availability
Calendar updates instantly
Extra Services
Spa, tours, transfers, and more
Built-In Billing
Automatic room charges
Your own booking website + campaigns on Meta
Your hotel has its own public page where anyone can view rooms, services, and book directly — like a professional website. And you can launch campaigns on Facebook and Instagram with your real rooms.
Online Booking Page
Your hotel has its own public URL with a room gallery, rates, live availability, and integrated payment booking. Anyone can book without intermediaries like Booking.
Public URL
tuhotel.scalesystema.app
Gallery + Rates
HD photos and availability
Shareable
WhatsApp, social media
Hotel QR Code
Scan and book
Meta Ads Campaigns
Connect your rooms directly to Facebook and Instagram. Showcase your rooms in the feed of thousands of travelers — they click and book directly. No OTA commissions.
Facebook & Instagram
Campaigns featuring your rooms
Synced Catalog
Rooms always up to date
AI Ad Copy
Ad text written by AI
Retargeting
Bring visitors back
Up and running in 3 steps
No technicians, installs, or contracts needed. Start using Systema in minutes.
Sign Up Free
Create your account in 2 minutes. 14 days of full access with every feature unlocked.
Set Up Your Hotel
Upload your logo, add your rooms with photos, set your rates, and turn on services. Your dashboard is ready in minutes.
Ready for Guests!
Share the link with your guests. They book and check in from the browser while your hotel runs on AI.
Leave the old way behind
Compare Systema with traditional methods and see the difference
| Feature | Systema | Excel / Paper | Other Software |
|---|---|---|---|
| AI concierge for guests | ✅ | ❌ | ❌ |
| Guest app (PWA) | ✅ | ❌ | ⚠️ Extra |
| Digital check-in/out | ✅ | ❌ | ⚠️ Extra |
| Live availability calendar | ✅ | ⚠️ Manual | ✅ |
| Digital room service | ✅ | ❌ | ❌ |
| WhatsApp + push notifications | ✅ | ❌ | ⚠️ Extra |
| HD room gallery | ✅ | ❌ | ⚠️ Partial |
| Digital housekeeping | ✅ | ❌ | ⚠️ Extra |
| 24/7 online bookings | ✅ | ⚠️ Manual | ✅ |
| Multi-currency and multi-timezone | ✅ | ⚠️ Manual | ⚠️ Limited |
| Setup in minutes | ✅ | ⚠️ Hours | ⚠️ Days |
| White-label (your brand) | ✅ | ❌ | ⚠️ Extra $$$ |
| One plan, everything included | ✅ | ✅ Free | ❌ +$100/mo |
Choose your perfect plan
All-inclusive, no surprises. Select your plan details when you sign up.
What our users are saying
“The availability calendar and online bookings saved us hours of phone calls. The platform is impressive.”
Fernando M.
Boutique Hotel Manager
“My guests love the digital check-in and the AI concierge. The app feels premium and professional.”
Patricia L.
Inn Owner
“Digital room service ended the calls to the front desk. Everything is faster and better organized.”
Ricardo S.
Hostel Manager
“The AI Concierge is incredible. Guests get local recommendations instantly, like having a concierge on duty 24/7.”
Carolina G.
Operations Manager
“Housekeeping and financial reports give me full control. Before, it was chaos with spreadsheets.”
Andrés R.
Hotel Owner
“The booking system works perfectly. Guests book from the website and I don't do a thing by hand.”
Valentina P.
Hotel Administrator
Frequently Asked Questions
Everything you need to know before you start
No. Systema runs 100% in the browser. You access the admin panel from any computer and your guests use the app from their phone without downloading anything from any app store.
The calendar is automatically updated with each confirmed, canceled, or modified reservation. You can view occupancy by room, room type, and dates in real-time from the admin panel.
Yes. Guests receive a link via WhatsApp or email to complete their check-in before arrival. Upon arrival at the hotel, they simply show their digital key from the app.
Guests view the room service menu from the app, select what they want, and the order goes directly to the kitchen. No calls to reception, all digital and with real-time tracking.
You get 14 days to try the whole system, no limits and no credit card. If you decide to keep going, book a demo and we'll pick the right plan for your business together.
Yes. We use Supabase (PostgreSQL) with Row Level Security, TLS encryption, and automatic backups. Each hotel has its data completely isolated.
Yes. You can configure your logo, colors, name, and complete branding so that your guest app looks like your own professional app.
Yes. Systema supports multiple currencies (USD, GTQ, MXN, COP, etc.) and time zones. Built for all of Latin America, the US, and the world.
It's an AI virtual assistant that answers your guests' questions 24/7: restaurant recommendations, local attractions, transportation, hotel services, and more. It works in multiple languages.
Ready to transform
your hotel?
Manage your hotel with artificial intelligence and offer a premium experience to your guests
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